CDD – Office manager H/F

CDD, Paris

Published on 15 February 2023

Sweet Punk is a fast-growing communications agency based in Paris and Montpellier. The agency assists its clients with their communication strategy, identity and multi-channel communications. With an experienced Strategy and Consulting team and its own high-end production studio (branding, digital and video), the agency excels in strategy, advertising, brand content, social media and user experience (digital, metaverses). With a human scale (75 people), the heart of the agency beats around a strong promise: to make brands even more exciting.

Sweet Punk is an agency of the Ekstend Group, a local marketing and communication consulting group (220 people) www.ekstend.io.

Missions :

Reporting to the Chief of Staff, your main tasks will include

Executive assistant :

Receiving and handling incoming telephone calls
Handling mail and parcels
Organising client meetings: welcoming clients, preparing rooms (water, coffee)
Organisation of travel: booking train/hotel/restaurant/rental car tickets

Daily operational logistics:

Participation in the optimisation of the layout of the premises
Ensuring compliance with security rules of the premises
Management of access badges and coffee badges
Management of purchases: office supplies, coffee beans and various equipment

Happiness management:

Organisation of monthly birthday breakfasts and other special events
Team buildings: organisation of events, finding/monitoring service providers, invitations, etc.
Constant search for improvements that can contribute to the well-being of employees (monitoring, study of new providers, suppliers, products, events, etc.)
Relations with service providers:
Follow-up of maintenance contracts: cleaning, emergency equipment, IT, insurance
Negotiation and preparation of invoicing files for service providers
Follow-up of expenses
Development of a portfolio of service providers

Profile :

You have a degree in Business Administration and have proven experience in assisting and/or logistics (3 to 5 years).
You are dynamic, autonomous, reactive and have excellent interpersonal skills.
You are a true Swiss Army knife of the operational world, and you know how to adapt to all types of situations.
Mastery of Excel and Word is essential.

Key information

Period :

As soon as possible

Type of contract :

6-month full-time fixed-term contract

Remuneration :

According to profile

Apply

jobs-rh@sweetpunk.com

Please attach a motivation letter or short paragraph.
All applications are processed by email. No need to call reception.